Fleet maintenance software · for small operationsFleet maintenance software
Service everyvehicle beforeit asks.Service every vehiclebefore it asks.
Dhorenz keeps the service schedule for your vans, trucks and equipment. Log a reading, and it tells you what is due next, reminds the right people, and carries the job from the driver’s inspection to a closed work order.
- VAN-07Cargo van012345678901234567890123456789012345678901234567890123456789,012345678901234567890123456789012345678901234567890123456789miOil & filter@ 50,000On schedule514 mi left
- TRK-02Box truck012345678901234567890123456789012345678901234567890123456789,012345678901234567890123456789012345678901234567890123456789miBrake inspection@ 115,000On schedule6,880 mi left
- PU-11Pickup012345678901234567890123456789012345678901234567890123456789,012345678901234567890123456789012345678901234567890123456789miTire rotation@ 30,000Due soon590 mi left
- FLT-05Forklift01234567890123456789,012345678901234567890123456789012345678901234567890123456789.01234567890123456789hHydraulic check@ 2,500.0On schedule68.4 h left
- TRK-02012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789Brake inspection · 6,880 mi left
- PU-11012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789012345678901234567890123456789Tire rotation · due soon
- FLT-0501234567890123456789012345678901234567890123456789012345678901234567890123456789.01234567890123456789Hydraulic check · 68.4 h left
Interface preview · demonstration data
Without a schedule
Maintenance slipswhen it lives ona whiteboard.
- Dates
The next oil change is written on a sticker inside the windshield, and only the driver can see it.
- Mileage
Readings arrive by text message, if they arrive, and nobody compares them with the interval.
- Defects
A tire that looked low on Monday is mentioned once, out loud, and forgotten by Wednesday.
- Papers
Registration and insurance renewals surface the week they expire, in a glovebox.
Dhorenz puts each of these in one record per vehicle, with a date or a mileage attached.
One vehicle, one job, start to finish
From a readingto a closedwork order.
Scroll through a single service on VAN-07. The work record fills in as each step happens.
to due
Closed at 50,018 · next 55,000 mi
- 01Reading
The driver logs the odometer
Before the first run of the day, the driver enters the odometer from their phone. Dhorenz stores the reading, the time and who logged it.
- 02Threshold
The interval is reached
VAN-07 is set to an oil and filter change every 5,000 miles or six months, whichever comes first. The new reading meets the 50,000-mile mark.
- 03Reminder
The right people are told
The fleet manager and the driver get a reminder. The vehicle moves to the top of the due list until something is done about it.
- 04Inspection
The pre-trip check adds a defect
On the same morning, the driver’s inspection flags the rear left tire. The defect is attached to the vehicle, with the driver’s note.
- 05Work order
One work order carries both jobs
The manager opens a work order for the oil change and adds the tire from the inspection. It is assigned to the shop with the vehicle’s history alongside.
- 06Close
The shop closes it and the next date is set
The shop records the work done and the mileage at close. The interval starts again from that reading, and the next service appears on the schedule.
Odometer
To threshold
0 mi
- 1 · Oil & filter change
- 2 · Rear left tire — check tread, replace if worn from inspection
Interface preview · demonstration data
Interface preview · demonstration data
Service intervals
By the mile,the hour orthe calendar.
Each vehicle type gets its own schedule: a mileage or engine-hour interval, an optional time limit, whichever comes first. Pick a type to see how the services fall along its life.
Oil & filter
every 5,000 mi or · or 6 months
Tire rotation
every 7,500 mi
Brake inspection
every 15,000 mi or · or 12 months
Coolant service
every 30,000 mi or · or 24 months
Example intervals for illustration. Use the schedule your manufacturer or shop recommends. · Interface preview · demonstration data
Pre-trip inspections
A check the driverfinishes withone thumb.
Drivers open the checklist for their vehicle on a phone, tap through each item and flag anything wrong with a short note. A flagged item becomes a defect the manager sees right away.
- Checklists per vehicle type, edited by the manager
- Large tap targets, usable with gloves on
- A defect needs a note before the inspection can be submitted
PRE-TRIP · 06:42
VAN-07 inspection
- Tires & wheels
Rear left tire — tread looks low
- Lights & signals
- Brakes
- Mirrors & glass
- Fluid leaks
- Horn & wipers
- Seat belts
- Cargo secured
- Checked
- 0123456789012345678901234567890123456789
- Defects
- 0123456789012345678901234567890123456789
- To manager
- Sent
Roles
Three peopletouch every vehicle.
Drivers, the fleet manager and the shop each see what they need. Pick a role to see what it can do.
Sets the schedule, sees what is due and opens the work.
| ACTION | Logs readings and runs the pre-trip check from a phone. | Sets the schedule, sees what is due and opens the work. | Works the orders, records what was done, closes the job. |
|---|---|---|---|
| Log an odometer or engine-hour reading | |||
| Complete a pre-trip inspection | |||
| Report a defect | |||
| Open a work order | |||
| Record work done and parts fitted | |||
| Close a work order | |||
| Set service intervals | |||
| Add vehicles and invite people |
Vehicle history & documents
Everything thathappened to TRK-02,on one page.
Every reading, inspection, defect and work order stays attached to the vehicle. Registration and insurance are tracked by their expiry dates, so renewals come up ahead of time.
UNIT
TRK-02
Box truck · 26 ft · Depot North
- ODOMETER
- 012345678901234567890123456789012345678901234567890123456789,012345678901234567890123456789012345678901234567890123456789
- NEXT SERVICE
- Brake inspection
@ 115,000 mi
Insurance · expires
Dec 15, 2026
Renewal reminder sent
DAYS LEFT
Registration · expires
Mar 31, 2027
DAYS LEFT
Service history
- 2026-11-03112,402 miPre-trip inspection · no defectsInspection
- 2026-10-21111,870 miWO-1162 · brake pads, front axleWork order
- 2026-10-20111,844 miDefect: brake noise reported by driverDefect
- 2026-09-08108,120 miWO-1131 · oil & filter, air filterWork order
- 2026-07-15103,955 miAnnual inspection passedInspection
Interface preview · demonstration data
Getting started
Running inthree readings.
Your records
Your maintenance records stay yours, and we only keep what the work needs.
- Connections
- Encrypted in transit (HTTPS) between your device and the service
- Access
- Password sign-in, with what each person sees set by their role
- Hosting
- Hosted with a professional hosting provider
- Leaving
- Your records can be exported on request, then deleted as the DPA sets out
Not part of Dhorenz
- No GPS or location tracking
- No telematics hardware to install
- No monitoring of drivers between inspections
Plans
Plans are setper fleet.
We size a subscription to the number of vehicles and the people who use Dhorenz. Tell us how many vehicles you run and we reply with a written proposal.